Job Description

The member organization for industry advancement, ICSC promotes and elevates the marketplaces and spaces where people shop, dine, work, play and gather as foundational and vital ingredients of communities and economies. ICSC produces experiences that create connections and catalyze deals; aggressively advocates to shape public policy; develops high impact marketing and public relations that influence opinions; provides an enduring platform for professional success; and creates forward-thinking content with actionable insights — all of which drive industry innovation and growth. This position is hybrid reporting to our New York City office on Tuesdays, Wednesdays and Thursdays.

Major Duties and Responsibilities:

Contract Support:

• Prepare, draft and review contracts
• Ensure contract compliance
• Prepare and review legal documents and correspondence
• Maintain contract records in contract management platform and ensure compliance with ICSC policies
• Maintain and update contract templates and playbook

Corporate Governance:

• Prepare and maintain all corporate records (By-Laws, Articles of Incorporation, Board resolutions, Minutes, ICSC policies, etc.)
• Maintain and update roster of ICSC Board of Trustees, Executive Board and Standing Committee members to ensure database accuracy.
• Prepare and distribute notices and materials for Trustee nominations, the Annual Meeting and other governance meetings as directed.
• Prepare and submit annual reports, state registrations and corporate filings for ICSC and its Foundations.
• Liaise with ICSC auditors and finance department to prepare and/or submit required documentation in connection with ICSC’s annual audit.

Compliance

• Assist with maintenance of all legal policies and procedures, including maintenance of ICSC companywide compliance trainings.

Trademarks:

• Assist with maintaining master trademark list, submission of renewals and new trademark submissions.

General:

• Perform administrative tasks, including, without limitation, tracking invoices and expenses, preparation of presentations and spreadsheets.

Core Competencies:

• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.
• Organizational Savvy - Maneuvering comfortably through complex policy, process and people-related organizational dynamics.
• Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels

Qualifications:

• Bachelor’s degree
• Minimum 5 years relevant work experience
• Demonstrated attention to detail, and completion of time-sensitive projects
• Proven experience managing and coordinating multiple priorities with ease
• Excellent communication and interpersonal skills
• Proficiency in MS Office Suite including MSWord, Excel and PowerPoint
• Decisive team player with experience in Contracts

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