Job Description

About the Role

We are seeking an experienced Executive Personal Assistant to provide comprehensive support to two married entrepreneurs, and their young family in the San Francisco Bay Area. This is a highly dynamic role that blends executive support, household coordination, family logistics, and special projects.

The right candidate will thrive in a fast-paced environment, anticipate needs before they arise, and ensure seamless operations across all aspects of the principals’ professional and personal lives. You will work closely with both principals and their household staff, coordinating everything from calendars and travel to events, property management, and family operations.

Key Responsibilities:

Executive & Professional Support

• Thoughtfully manage and prioritize principals’ calendars, ensuring time is aligned with strategic priorities.
• Triage and manage inboxes, drafting responses and escalating only what requires attention.
• Coordinate with both organization’s teams to ensure alignment across projects, meetings, and deadlines.
• Prepare briefing materials, itineraries, and follow-up notes for meetings and events.
• Draft occasional external communications (e.g., LinkedIn or event messaging) to support the principals’ thought leadership.

Family & Household Management

• Manage complex family calendars, including school schedules, medical appointments, extracurriculars, and travel for two young children.
• Coordinate with nannies, chef, housekeepers, landscapers, dog walker, and property managers.
• Oversee household vendor relationships, ensuring services run smoothly across the primary SF home and vacation properties (Healdsburg and Big Sur).
• Lead household projects, including upcoming January 2026 move into a new residence: movers, labeling, inventory, utilities, vendor punch list, and setup.
• Ensure all homes remain “guest-ready” at all times.

Travel & Events

• Plan complex domestic and international travel for the principals and family, including logistics, accommodations, ground transport, and contingencies.
• Ensure principals arrive prepared, rested, and briefed for high-stakes commitments.
• Organize personal and professional events such as fundraising dinners, intimate salons, holiday gatherings, and philanthropic functions.
• Occasionally accompany the family to provide onsite support.

Systems & Operations

• Create and maintain systems for scheduling, bill payments, renewals, and household accounts.
• Track expenses, reconcile duplicates, and ensure finance hygiene.
• Maintain documentation and shared checklists across households, ensuring a single source of truth for all operations.
• Anticipate issues and resolve them before escalation.

What Success Looks Like

• Principals regain meaningful work time.
• Calendars, travel, household, and property operations run seamlessly.
• Issues are anticipated and solved proactively.
• Clear communication with all stakeholders; no dropped balls.
• Homes and schedules remain organized, streamlined, and guest-ready.

Ideal Candidate Profile

• Experience: Minimum 5+ years supporting senior executives or high-net-worth families in demanding environments (startup, family office, investment firm, or similar)
• Mindset: Low ego, hands-on team player with a “can do” attitude and the mindset of being the best representation of their principals.
• Ownership: Operates with complete accountability and strong follow-through.
• Judgment: Knows when to escalate to Chief of Staff vs. handle independently.
• Organization: Expert in calendar management, travel coordination, and system design.
• Skills: Google Suite superuser (Sheets required). Strong writing and design sense. Spanish fluency is a plus.
• Personality: Hyper-reliable, discreet, proactive, adaptable, collaborative, and comfortable with children and pets.
• Availability: Local to San Francisco or willing to relocate at own expense. Onsite presence is non-negotiable. 24/7 mindset with practical boundaries.
• Resilience: Self-directed in an ambiguous and fast-paced work environment, coupled with resilience. Incorporates feedback quickly and effectively to improve support for the team and family.

Why This Role

This is a rare opportunity to support two of the Bay Area’s most dynamic entrepreneurs across business, philanthropy, and family life. The principals value excellence, but also invest in the long-term growth of their team. Past assistants have gone on to careers in venture capital, advocacy, and leadership roles at startups.

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